Please note: To follow this process you will need access to your organization’s Exchange admin center.
#HOW TO AUTO ARCHIVE MAC MAIL HOW TO#
How To Delete Old Emails Using Retention Policies In The Exchange Admin Centerĭeleting old emails using retention policies is a simple way of automatically getting rid of emails older than a certain period of time.įollowing the steps below, you can attach a retention policy to an email : Depending on how many emails you have in the folder you’ve set up AutoArchive for, the process of deleting emails could take a while. Once you’ve configured everything, click OK and the process will begin immediately. Right-click on the Inbox folder and click Properties… Here’s a demonstration of the entire process so you can easily follow along. Once old emails are gone, it could be impossible to recover them depending on your organization’s setup. Please note: Be sure that you want to delete these emails before you follow this process. Here’s the step-by-step process for setting up AutoArchive within the Outlook desktop application: So going forward, older emails will be deleted without your input too.
Setting up AutoArchive will cause emails older than a certain period of time - say 6 months - to be deleted automatically. How To Automatically Delete Old Emails In Outlook With AutoArchiveĭeleting old emails in Outlook with AutoArchive is a relatively easy thing to do. I’ll demonstrate both methods in this blog post. Using AutoArchive in the Outlook desktop client.There are two main methods for quickly and automatically deleting old emails. How To Delete Old Emails Before A Certain Date In Outlook and Exchange Throughout the rest of this blog post, I’ll demonstrate both of the processes detailed above.Ĭompatible with Windows, Mac OS, and Android. Open the retention policy dropdown and select a retention policy to assign.Navigate to and sign in using your Microsoft 365 credentials.Here’s how to automatically delete old emails using retention policies in Exchange: Select Archive this folder using these settings.Right-click on the Inbox folder and click Properties….Here’s how to automatically delete old emails in Outlook:
The other - using retention policies - can be done through the Exchange admin center. One method - setting up AutoArchive - can be done through the Outlook desktop application. There are two ways to delete emails older than a certain time. If your inbox is clogged up with old emails or you need to delete old emails in order to meet regulations, setting it so your Exchange account automatically deletes emails older than a certain time is a good idea.
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